Data protection privacy statement

Your privacy is important to us. Access to your personal data is subject to strict security controls and we will not share it with third parties.

Definition of the service

The websites of the registered non-profit organization Tracing the Past e.V. and its affiliate projects such as Mapping the Lives are historical projects dedicated to the research and memorialization of the persecuted in Europe 1933–1945 with relevance to Article 9, paragraph 2 (j) in accordance with Article 89 (“Safeguards and derogations relating to processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes”) of the European Union General Data Protection Regulation 2016/679.

Identification Data

Your personal data are collected and further processed only to the extent necessary to give you an answer: name, surname, contact details (e-mail address; telephone number if a call back is required). In certain cases, country of residence, nationality, gender, age, economic category and organization type may also be required.

Who has access to your information / who is it disclosed to?

The board of directors of Tracing the Past e.V. and their contractors have access to your data, which is contained in a database. Your enquiry is stored on the server of Hetzner Online GmbH (via the technical services of Spherical Elephant GmbH) and may be forwarded by e-mail to the Tracing the Past e.V. board member responsible for replying to the enquiry.

The contractors have a contract with Tracing the Past e.V. and are legally bound to comply with applicable legislation on the protection and processing of personal data, and more specifically with Regulation (EC) No 45/2001.

No personal data is shared with third parties.

How do we protect and safeguard your information?

Inside Tracing the Past e.V., the data can be accessed by designated board members with a user ID and a password, and by contractors responsible for technical aspects.

Outside of Tracing the Past e.V., only the staff of the contractor, responsible for the reply or for technical maintenance, has access to your personal data, also by entering a user ID and a password.

The functioning of the servers containing the personal data is compliant with Tracing the Past e.V.’s security arrangements and the provisions established by its board of directors for such services and servers.

Personal data protection

The Tracing the Past historical database and user database are operated under the responsibility of the Controller, Mr. Roderick Miller, the chairman of Tracing the Past e.V.

If you have questions or requests about the information you have submitted, please contact the Controller.

Where appropriate, your enquiry will be directed to a member of the board of directors, who should be able to answer it.

If your enquiry is about your rights under EU law, it may be redirected to a European Commission service, Your Europe Advice.

If, after examining your request for advice, it appears you may need the help of national authorities to solve your problem, Your Europe Advice may transfer your case to SOLVIT, a problem-solving network that deals with problems between individuals or companies and the authorities in another country, in cases where there is a possible misapplication of EU law.

Access to your personal data

You have no direct access to the data stored in our server. If you wish to modify or delete your personal data, or want to know what personal data is stored on your behalf, please send us a message. You will receive a reply within 15 working days.

How long is your data kept?

All personal data received and stored— either by Tracing the Past e.V. or the contractor—are erased after 5 years.

Subscription to the Tracing the Past mailing list

The Tracing the Past mailing list service allows you to receive information about updates and events relating to our projects.

After ticking the optional checkbox “I authorize Tracing the Past e.V. to add my e-mail to the Tracing the Past e.V. mailing list“ available on the enquiry form, your personal data will be added to Tracing the Past’s mailing lists management service.

You can modify your data at any time via our management service. You have the possibility of:

  • changing your identification data (your e-mail or password)
  • changing your personal data
  • changing your subscription
  • completely unregistering from the system.

Your data is available to Tracing the Past board members and its contractors and is kept in the mailing list database until you cancel the subscription.

Additional information

In addition to this privacy statement, this legal notice applies.

Legal Notice

The provider of this website is:
Tracing the Past e.V.
Postfach 02 46 69
10128 Berlin, Germany

Telephone: +49 30 6391 9826
Email: info (at) tracingthepast.org
Location of the non-profit organization: Berlin, Germany

Legal representatives:

1. Chair: Roderick Miller

2. Vice Chair: Angelika Rix

3. Treasurer: Sebastian Finsterwalder

Register court: Amtsgericht Charlottenburg, Berlin, Germany

Registration number: VR 33494 B

Tax identification number for identificaton as a non-profit organization: 27 / 678 / 56409

Tracing the Past e.V. maintains this website to enhance public access to historical information dedicated to the research and memorialization of the persecuted in Europe 1933–1945. Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them.

However Tracing the Past e.V. accepts no responsibility or liability whatsoever with regard to the information on this site.

This information is:

  • of a historical nature only and is not intended to address the current circumstances of any particular individual or entity;
  • not necessarily comprehensive, complete, accurate or up to date;
  • sometimes linked to external sites over which Tracing the Past e.V. services have no control and for which Tracing the Past e.V. assumes no responsibility;
  • not to be interpreted professional or legal advice (if you need specific advice, you should always consult a suitably qualified professional).

It is our goal to minimize disruption caused by technical errors. However some data or information on our site may have been created or structured in files or formats that are not error-free and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. Tracing the Past e.V. accepts no responsibility with regard to such problems incurred as a result of using this site or any linked external sites.

This disclaimer is not intended to limit the liability of Tracing the Past e.V. in contravention of any requirements laid down in applicable national law nor to exclude its liability for matters which may not be excluded under that law.

Copyright notice

© 2021 Tracing the Past e.V.

Reproduction is authorized, provided the source is acknowledged, save where otherwise stated.

Where prior permission must be obtained for the reproduction or use of textual and multimedia information (sound, images, software, etc.), such permission shall cancel the above-mentioned general permission and shall clearly indicate any restrictions on use.

Personal Data Protection

Tracing the Past e.V. is committed to user privacy.

The policy on “protection of individuals with regard to the processing of personal data by the Community institutions“ is based on Regulation (EC) N° 45/2001 of the European Parliament and of the Council of 18 December 2000.

This general policy covers Tracing the Past’s websites within the org domain.

Although you can browse through most of these web pages without giving any information about yourself, in some cases, personal information is required in order to provide the e-services you request.

Websites that require such information treat it according to the policy described in the Regulation mentioned above and provide information about the use of your data in their specific privacy policy statements.

In this respect:

  • For each specific e-service, a controller determines the purposes and means of the processing of personal data and ensures conformity of the specific e-service with the privacy policy;

Tracing the Past e.V.’s family of websites within the org domain provides links to third-party sites. Since we do not control them, we encourage you to review their privacy policies.

Information contained in a specific privacy statement

A specific privacy policy statement will contain the following information about the use of your data:

  • What information is collected, for what purpose and through which technical means Tracing the Past e.V. collects personal information exclusively to the extent necessary to fulfill a specific purpose. The information will not be re-used for an incompatible purpose;
  • To whom your information is disclosed. Tracing the Past e.V. will only disclose information to third parties if that is necessary for the fulfillment of the purpose(s) identified above and to the mentioned (categories of) recipients. Tracing the Past e.V. will not divulge your personal data for direct marketing purposes;
  • How you can access your information, verify its accuracy and, if necessary, correct it. As a data subject you also have the right to object to the processing of your personal data on legitimate compelling grounds except when it is collected in order to comply with a legal obligation, or is necessary for the performance of a contract to which you are a party, or is to be used for a purpose for which you have given your unambiguous consent;
  • How long your data is kept. Tracing the Past e.V. only keeps the data for the time necessary to fulfill the purpose of collection or further processing;
  • What are the security measures taken to safeguard your information against possible misuse or unauthorized access;
  • Whom to contact if you have queries or complaints.

How do we treat emails you send us?

Some web pages from Tracing the Past e.V. have a “Contact” button, which activates your e-mail software and invites you to send your comments to a specific functional mailbox.

When you send such a message, your personal data is collected only to the extent necessary to reply. If the management team of the mailbox is unable to answer your question, it will forward your e-mail to another service. You will be informed, via e-mail, about which service your question has been forwarded to.

If you have any questions about the processing of your e-mail and related personal data, do not hesitate to include them in your message.

Google Analytics

Google Analytics is the corporate service which measures the effectiveness and efficiency of Tracing the Past e.V. top-level pages on tracingthepast.org and mappingthelives.org. By default, visitors to Tracing the Past e.V. top-level pages are tracked using first-party persistent cookies from Google (google.com). You may choose not to be tracked by Google (opt-out). If you change your mind, you can choose to be tracked again by Google (opt-in).

You may choose not to have a unique web analytics cookie identification number assigned to your computer to avoid the aggregation and analysis of data collected on this website. To make that choice, please click below to receive an opt-out cookie.

You are currently opted in. Click here to opt out.

Tracing the Past e.V. manages its own web pages (tracingthepast.org, mappingthelives.org).

Choosing not to be tracked by Google does not affect your navigation experience on Tracing the Past e.V. sites.

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Some of the content of this page is courtesy of the European Union.